IRS Form W-9: Fill Out Your W-9 Online
Complete your W-9 tax form in minutes. The official IRS form, updated for 2025-2026 — secure, IRS-compliant, and easy to use.
Who Needs to Complete a W-9?
The W-9 is required for anyone receiving payments that need to be reported to the IRS
Independent Contractors
Freelancers and self-employed individuals providing services to businesses for $600+ annually.
Business Owners
LLCs, corporations, and partnerships receiving payments from other businesses.
Vendors & Consultants
Anyone working with companies who need your tax information on file before payment.
Real Estate & Rental Income
Landlords, property managers, and anyone receiving rental income or royalties.
Complete Your W-9 in 3 Simple Steps
No account required — start filling out your form immediately
Open the Form
Click the button above to open our secure PDF editor with the official IRS W-9 form pre-loaded.
Enter Your Information
Fill in your name, address, and taxpayer identification number (SSN or EIN). Select your tax classification.
Download & Submit
Sign electronically, download your completed W-9 as a PDF, and send it to your client.
W-9 Quick Reference Guide
What you'll need to complete your W-9
Required Information
- Legal name (as shown on tax return)
- Business name (if different)
- Tax classification (Individual, LLC, Corp, etc.)
- Address (street, city, state, ZIP)
- Taxpayer Identification Number (SSN or EIN)
SSN vs EIN — Which to Use?
- You're a sole proprietor
- You're an individual freelancer
- You don't have a separate business entity
- You have an LLC, Corporation, or Partnership
- You have employees
- You have a Keogh plan or certain trusts
Frequently Asked Questions
What is a W-9 form used for?
The W-9 (Request for Taxpayer Identification Number and Certification) is used by businesses to collect your taxpayer information. If you're paid $600 or more as an independent contractor, your client needs your W-9 to file a 1099-NEC with the IRS reporting those payments.
Do I need to fill out a new W-9 every year?
No, you only need to provide a new W-9 when your information changes (name, address, or TIN) or when requested by a new client. There's no annual requirement to resubmit an unchanged W-9.
Is my information safe when filling out a W-9 online?
Yes. Our tool uses 256-bit SSL encryption — the same security used by banks. Your data is processed in real-time and is never stored on our servers. Once you download your form, all data is permanently deleted.
Can I sign the W-9 electronically?
Yes! The IRS accepts electronic signatures on W-9 forms. Our tool includes a digital signature feature that creates a legally valid electronic signature you can use.
What happens if I don't provide a W-9?
If you refuse to provide a W-9, the requester may be required to withhold 24% of your payments as backup withholding to cover potential taxes. Providing accurate information on time avoids this penalty.
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About IRS Form W-9
The IRS Form W-9, officially titled "Request for Taxpayer Identification Number and Certification," is a critical tax document used throughout the United States. When you work as an independent contractor, freelancer, or receive certain types of income, the payer needs your taxpayer information to report payments to the IRS.
By completing a W-9, you provide your Taxpayer Identification Number (TIN) — either your Social Security Number (SSN) for individuals or Employer Identification Number (EIN) for businesses. This information allows the payer to properly prepare Form 1099-NEC or other information returns documenting the payments you received.
Our free online W-9 tool provides the current, official IRS form with an easy-to-use fillable interface. Whether you need a printable W-9, a digital W-9 PDF, or want to complete your W-9 form online, our tool delivers a fast, secure, and IRS-compliant solution — no registration or software installation required.